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Business Manager

To apply, please send resumes to Tim Sullivan at tsullivan@venuworks.com

Position: Business Manager
Reports to: Executive Director
Department: Admin
FLSA Status: Exempt

SUMMARY

Under the supervision of the Executive Director, the Business Manager is responsible for all financial activity of the building, including financial management and control, accounting and bookkeeping, internal auditing, purchasing, payroll and other general financial duties. This person will monitor controls established to safeguard assets and properly record revenues and expenditures according to GAAP. This individual will serve as the primary point of contact for VenuWorks’ payroll provider.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide overall financial direction to the venue and maintain appropriate financial controls related, but not limited to; segregation of duties, authorization of transactions, retention of records, and physical safeguards to protect the assets of the venue.
  • Oversee financial reporting, cash flow projections, accounts receivable, accounts payable, general ledger activities, insurance, box office activities, purchasing activities, employee expense reimbursements, and event settlements.
  • Provide monthly income statements, balance sheets, and other financial information with appropriate supporting schedules and ensure accurate and timely reports are provided to management, the client, and VenuWorks’ corporate office.
  • Assist the Executive Director with preparation of annual operating and capital budgets, and obtain line item detail from appropriate department heads.
  • Serve as the main point of contact for VenuWorks’ human resources and payroll provider.
  • Have a complete understanding of all event contracts and the terms of settlement related to venue events. Enforce compliance with the terms of each contract and ensure that each client provides the proper certificates of insurance and tax exemption documentation. Participate in event settlement activities as requested by the Executive Director, and finalize all financial settlements in a timely manner upon completion of events.

OTHER RESPONSBILITIES

  • Maintain oversight of operating and box office checking accounts, saving accounts, petty cash, inventories, and other assets with accuracy and reliability, providing timely deposits and disbursements.
  • Serve as primary contact providing financial information requested by external auditors and the client.
  • Greet the general public and clients in a courteous manner, help resolve customer problems as necessary, and provide appropriate information to venue patrons in carrying out the day to day responsibilities inherent with this position.
  • Participate in preparation of annual performance appraisals for appropriate staff.
  • Perform other duties, projects, and special functions as requested by the Executive Director and VenuWorks’ CFO.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as listed above. These requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • A demonstrated ability to follow directions and complete assigned tasks with a minimum of instruction and supervision is essential.
  • Work hours and schedules vary each week, and you will be required to work evenings, weekends and holidays.

EDUCATION and/or EXPERIENCE

  • Bachelor’s Degree from a four-year college or university in Accounting, or other Business degree with relevant experience.
  • Four years of general business accounting experience
  • Proficiency in payroll processing and related reporting
  • Proficiency in QuickBooks accounting software
  • Proficiency with MS Office programs, particularly Excel and Word
  • Demonstrated knowledge generally accepted accounting principles

CERTIFICATES / LICENSES / REGISTRATIONS

  • Certification or designation such as CPA, CIA, etc. is not necessary, but preferred.
  • Applicant must possess a current valid driver’s license and current working telephone number that can be accessed by building management for personnel or business contact purposes.

LANGUAGE SKILLS

  • Ability to read and comprehend business periodicals; professional journals; job-related procedures and manuals; and government documents.
  • Ability to provide management and staff with concise, accurate guidelines regarding financial practices.
  • Ability to write professional correspondence, prepare professional reports, and conduct professional presentations.
  • Ability to speak and understand English.

MATHEMATICAL SKILLS

  • Keen understanding of accounting principles and practices and ability to provide accurate financial reports, identify areas of concern, and forecast future projections
  • Strong cash-handling skills
  • Experience with inventory control procedures
  • Good overall skills in working with numbers.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms.
  • The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee may occasionally be exposed to moving mechanical parts, fumes, and/or airborne particles.
  • The noise level in the work environment is usually moderate.

CONCLUSION

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. This is not an all-inclusive list of responsibilities, duties, and skills required of personnel so classified. Further, this job description is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of any employee under his/her supervision. I understand that employment is at the will of the employer and either the employer or the employee may terminate the employment with or without cause at any time.

Strategic Planning Request for Proposal

Strategic Planning
Request for Proposal of Services
The Topeka Performing Arts Center (TPAC) is seeking an experienced strategic planning consultant to facilitate a participatory planning process that will create a three-year strategic plan for the organization.

ABOUT TPAC
Topeka Performing Arts Center (TPAC) is a 501(c)3 not-for-profit organization that was established in 1988. TPAC is governed by a Board of Trustees that contracts with the City of Topeka to operate the facility and contracts with VenuWorks, Inc., the third largest private venue management company in the nation, to manage the facility. The current Board of Trustees are:

- Spencer Duncan – Capitol Connection (President)
- Mike Kiley – Security Benefit (Vice President)
- Edie Smith – Easterseals Capper Foundation (Secretary)
- Zac Broughton – Westar Energy (Treasurer)
- Widge Yager – Community Volunteer (At Large)
- Barbara Ebert – Ballet Midwest (At Large)
- Lisa Brown – Foulston Siefkin
- Michele Fleuranges-Parker – Black Deer Ventures
- Jennifer Goetz – Azura Credit Union
- Kelsey Lorg – Westar Energy
- Marshall Meek – Washburn University Alumni Assn.
- Alexander Smirnoff – Kansas Ballet

Programming, Fundraising and Capital Improvements are the three primary areas of our need for TPAC.

The Topeka Performing Arts Center’s mission is to foster the performing arts through excellence in programming by providing for the advancement, promotion, presentation, and development of the arts to meet the diverse cultural and educational needs of our community.

Approximately 75% of the students attending TPAC youth, education and outreach programs are “at-risk”. Many schools request funding resources to aid in the cost of transportation and participation fees. No school is turned down for a request. Igniting students’ involvement and interest in the arts is our main priority. Below is a sample list of schools that have attended one or more of our programs:

• Randolph Elementary
• Chase Middle School
• Avondale West
• Pauline South
• Highland Park Central
• Lowman Hill
• Eisenhower Middle School
• Williams Magnet School
• Scott Dual-Language Magnet School
• Boys & Girls Club-Teen Center

Public funding of TPAC has diminished by more than 62% and the Board has responded by soliciting private funds and sponsorships to generate revenue to continue the operations of TPAC.

PLANNING NEEDS
Specifically, TPAC is looking for a consultant to provide the following services:
Work with a Strategic Planning Team, comprised of Board Members, Advisory Council members, as well as key management staff. This plan should identify specific fundraising, grantmaking, communication, and programming objectives for the organization to pursue over the next 3 to 5 years in pursuit of its mission.

Conduct a small scope internal and external survey to evaluate TPAC’s strengths and weaknesses and conduct a general analysis of internal and external perceptions of the organization.

Develop a timetable of implementation with specific measurable benchmarks, objectives and tasks to be accomplished to achieve goals. Identify clear, measurable outcomes for how to measure organizational and strategic effectiveness, impact, and success.

Establish a framework and process for the organization’s leadership to effectively implement the strategic plan and monitor progress toward achievement of goals and objectives.

Facilitate all meetings and provide leadership, direction and expert consultation and advice related to the development of an effective strategic plan, including successful implementation.

Deliverable should be a clear, easily consumed, strategic planning roadmap, accompanied by a strategic planning timeline, implementation and evaluation methodology.

CONSULTANT QUALIFICATIONS
We are looking for a consultant who will help us with this planning process in the early part of 2019, through several sessions, surveying, goal development and providing a final plan and action document.

EVALUATION CRITERIA
In awarding a contract for consulting services to develop a long-range strategic plan for the organization, TPAC will examine several factors and criteria will include:
1. The extent to which the proposal addresses the stated management issues and clearly describes the scope of work
2. Specific plans or methodology to be used to perform the services
3. Qualifications and experience of consultant in providing strategic planning development
4. Project cost

APPLICATION PROCESS & PROCEDURES:
Please provide a complete written response to this RFP. Proposals should include:
1. A brief Executive Summary
2. A description of the applicant’s general approach to strategic planning consultation, including methodology, perspective, or philosophy that guides your work with organizations in this undertaking
3. A list of project deliverables to be created with a detailed timeline for each deliverable and overall project completion
5. A detailed budget that breaks out expenses
6. Credentials and qualifications of key personnel who will take responsibility for working directly on this project, including two references

Applicants must submit one (1) original paper copy and/or one (1) electronic copy of the proposal. Please note that TPAC will not return any proposals it receives and will not reimburse applicants for any costs they incur in developing their proposals.

Deadline to submit is Thursday January 31, 2019 by 5 p.m.

We will review responses and schedule interviews for end of January. If you have any questions, feel free to call or email Spencer Duncan, TPAC Board of Trustees President, at 785-383-8825 or capitolconnectionkansas@yahoo.com

Submit all proposals to:
Spencer Duncan
Capitol Connection, LLC
212 SW 8th Avenue, Suite 202
Topeka, KS 66603
capitolconnectionkansas@yahoo.com

Food and Beverage Coordinator

Status: Part-time
Department: Front of House
Reports to: Event & Sales Manager
Non-Exempt

Summary
The Food & Beverage Event Coordinator is responsible for assisting the Event & Sales Manager in all areas of Front of House operations. This person will, consult with event representatives to plan details of events, schedule and coordinate food and beverage staff.

Essential Duties and Responsibilities include:
  • Determines, establishes, and implements service standards for the services of primary focus. Will comply with all Kansas Department of Health and Environment Guidelines.
  • Assist Event & Sales Manager in training and scheduling food and beverage staff to maximize customer service while minimizing building costs.
  • Responsible as House Manager with primary focus on food & beverage for main stage ticketed events occurring evenings and weekends.

Must possess full ability to communicate effectively in the English language orally, electronically, and in normal business forms. The employee must frequently life and/or move up to 25 pounds and occasionally life and/or move up to 100 pounds.

Apply In Person at the TPAC Box Office.
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